Department Shanghai-Registrar Office
School/Division NYU
Compensation Grade Pending
FT/PT Full-Time
Category Academic Program Support
Position Summary
The Administrative Assistant ensures all administrative tasks are organized and completed on an as and when needed basis. She/he is responsible for the day-to-day administrative functions to assist in the delivery of a wide variety of programs within the Office of the Registrar. A high degree of initiative, independence of action, and ability to achieve results without explicit guidance is expected, as is the ability to work quickly and efficiently, particularly during busy times. Additionally, she/he is responsible for submitting expense reports, and keeping inventory of office supplies. Lastly, the Administrative Assistant will oversee all activities of lower level staff- to include student workers and interns.
The main responsibilities include:
Student Records Processing (40%)
●Updates and maintains records
within the student information system (Albert). This includes, for example,
entering major declarations, course information, etc. as directed;
●Assists with curriculum support and the provision of registration
services to the NYU Shanghai community in support of the NYU Shanghai
Registrar;
●Assists with classroom scheduling and placement;
●Produces student enrollment verifications and student transcripts;
●Works with the University Registrar in directing the development, maintenance,
and integrity of students' permanent enrollment and academic performance
records in NYU Shanghai's student information system - Albert, ensuring
compliance with guidelines and requirements.
Customer Service (30%)
●Answers routine email questions
on behalf of the Office. Consults with office team on more complex issues as
needed. Uses the campus student information system (Albert) to produce reports
for Office use and upon request of other University offices;
●Screens visitors. Serves as a primary source of information to
students, staff, faculty and the general public on policies and procedures of
the office, providing basic information, responding to general inquiries, and
resolving routine problems;
●Manages activities of lower level staff- interns and student workers.
Administrative Support/ Scheduling (30%)
●Provides general administrative
support for the Office. Schedule appointments, maintains individual and/or
department calendar, and makes arrangements for meetings and travel to and from
the University;
●Prepares binders, organizes meeting materials, and creates presentation
materials. Maintains office administrative forms. Performs other clerical
duties: photocopies materials, processes, forms, maintains office files and
records, etc.;
●Submits personal expense reports on behalf of the Registrar, and for
office related expenses;
●Responsible for overall coordination of, and maintenance of, both the
academic and nonacademic (extra-curricular) schedule;
●Ensure that all operations are in compliance with various regulations.
Qualifications
Required Education
●Bachelor's Degree; Master's degree preferred.
Required Experience
●One to three years of related
experience in an educational institution, with a strong understanding of higher
education student information systems;
●Strong interpersonal skills working with students, faculty, and staff;
●Demonstrated experience in quickly and accurately assessing rapidly
emerging, or developing environments;
●Ability to demonstrate a high degree of discretion in handling
sensitive matters in a fair-minded manner.
Required Knowledge, Skills, and Abilities
●Understanding of the
Registrar's role in support of a student-centered, multifaceted academic
enterprise, and familiarity with the implementation of large databases and
issues related to the application of technology to student/faculty client
services;
●Effective written and oral communication skills - bilingual in English
and Mandarin Chinese preferred;
●Strong organizational skills;
●Political and cultural sensitivity with a clear perspective on
diversity and intercultural dialogue;
●Ability to work collaboratively.
Additional Information
About NYU
NYU Shanghai is
NYU Shanghai is an
equal opportunity employer committed to equity, diversity and social inclusion.
We are proud of its diverse and talented staff members, who work together to
build and sustain this unique and pioneering institution of higher education in
To know more about working at NYU Shanghai, please click here to view our Staff page for more details. Thank you!
申请方式 / Application Instructions
请点击以下原文链接并提交在线申请。
Please click the original job link below to submit your application online.
https://shanghai-nyu.icims.com/jobs/9197
欢迎访问上海纽约大学官网查看更多热招岗位，并关注上海纽约大学员工招聘微信公众号（NYUShanghaiRecruit）了解更多行政岗位相关招聘信息。谢谢！
Please visit NYU
Shanghai Website to view more open positions and follow our Staff
Recruitment WeChat Account（NYUShanghaiRecruit）for more updates. Thank you!
特别提示： 请按照公告报名方式及官方要求进行简历投递！
