Chancellor Assistant

1)Assist the chancellor in managing daily administrative tasks, including schedule management, meeting arrangements, and preparing relevant documents
2)Provide support for the chancellor’s decision-making by preparing necessary reports, data analyses, and policy recommendations
3)Serve as a communication bridge between the chancellor and other management, faculty, staff, and students, ensuring smooth information flow
4)Handle incoming correspondence, phone calls, and emails to the chancellor’s office, responding promptly or forwarding to the appropriate department
5)Assist the chancellor in driving and managing key school projects, including infrastructure upgrades and strategic development initiatives
6)Monitor project progress, coordinate departmental efforts, and ensure projects are completed on time
7)Organize and coordinate university-level meetings, such as academic committee meetings and management meetings
8)Prepare meeting agendas, record minutes, and follow up on the implementation of meeting resolutions
9)Draft and review formal documents issued by the chancellor’s office, including announcements, policy documents, and speeches
10)Maintain and manage the files and records of the chancellor’s office.
11)Represent the chancellor in communications and negotiations with external institutions, partners, and government agencies.
12)Coordinate the chancellor’s business travel and external visit arrangements

1)A Master’s degree or higher is typically required, with a preference for degrees in Management, Education, or related fields
2)Fluency in German, English, and Mandarin, with excellent written and verbal communication skills
3)At least 3-5 years of experience in administrative management or a similar role, with a preference for experience in higher education institutions or related fields.
4)Strong organizational and coordination skills, capable of handling multiple tasks and prioritizing effectively
5)Excellent interpersonal and communication skills, with the ability to thrive in an international working environment
6)Ability to independently solve problems, with strong analytical and decision-making skills to provide constructive advice to the chancellor
7)High stress tolerance, with the ability to remain calm and efficient in handling urgent situations
8)Proficiency in office software (e.g., MS Office Suite), with experience in project management or administrative management software preferred
9)High level of professional ethics, strong sense of confidentiality, and ability to handle sensitive information discreetly

What we offer：
1)Generous salaries and rewards: according to BiUH's relevant salaries and reward regulations. These include annual performance bonuses, awards for papers and patents, etc.
2)Benefit from local talent policy subsidies, job allowance and housing subsidy in Danzhou city.etc. Particularly outstanding individuals and those making exceptional contributions may negotiate personalized terms
3)International working team
4)Flexible working hours
5)Medical care, apartments, personal tax incentives, transport subsidies.
6)Excellent campus environment
7)Various activities and skill training

How to apply：
1)Please prepare the following documents: Curriculum Vitae (CV) and a Cover Letter
2)Please import all files into one PDF including CV and CL in English
3)Please name the PDF as “ Specialist for Student Affairs”
4)Please send all files to jieqi.chen@hainan-biuh.edu.cn